Administrative Coordinator - REAL - JED

Job Summary:
- The Administrative Coordinator is responsible for management of retail projects and coordination of items such as uniforms, administration of their daily requirements and supplies etc. , in addition to supporting the Administration Officer in other related tasks. 

Main responsibilities:
- Administrative and clerical Tasks.
- Manage travel and guest arrangements in coordination with the travel department.
- Manage areas such as stockrooms or corporate libraries.
- Assist in confidential correspondence, reports, and other complex documents.
- Review incoming calls and memos, submissions, and reports and forward them to the proper parties.
- Maintain the filing system of master archives.
- Assist the Administrative Officers and Manager in various projects.

- Project Support.
- Support project leaders and teams.
- Assist in maintenance of databases related to specific projects or tasks.
- Conduct research and prepare statistical reports, documents and presentations.
- Procurement Assistance.
- Ensure the periodic replenishment of all stationary and groceries.
- Manage the buying process.
- Ensure proper tracking of requisitions, contracts, and orders.
- Review requisition orders in order to verify accuracy, terminology, and specifications. 
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
- Ensure proper calculation of costs and charge and appropriate billing and invoicing processes are applied.

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