The role in brief

Responsible for the control of numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments in a timely, accurate and efficient manner

Your Responsibilities

• Control documents related to quotations, contracts, variation order, and drawings for all projects in KSA.
• Keep final copy of signed contracts, signed variation orders, monthly progress meetings, final approved drawings (uploaded to the central archive), and as-built drawings
• Keep track of important project documents for the construction project process line including design documents, tender documents and contracts, and construction documents
• Create document log reports to track submissions, and keep documentation safe and backed up
• Document soft copy and hard copy of all authority approvals including drawings
• Update and track the consulting and contractor submittals log
• Handle the internal distribution of documents to the stakeholders according to a pre-agreed matrix
• Register the provided document for detail engineering or construction engineering project, including in-house generated document
• Convert paper documents to electronic format for archiving through the Document Management System, in accordance with approved filing structureYour Qualifications

• Bachelor’s degree in business administration or related field; records management degree or certification an advantage
• Minimum 3 years’ experience in a similar role
• Knowledge of records management SOP's on documentation, retention, retrieval, destruction and disaster recovery

Your Proficiencies

• Basic understanding of various engineering/contract documentation
• Computer proficiency – MS Office, database management, document imaging, e-filing
• Organization skills and attention to detail
• Communication and interpersonal skills
• Ability to maintain confidentiality of records and information